Board Member Resources & Tools

 We’re a locally owned HOA management company founded by two long-time community leaders who’ve served on HOA boards themselves—including six years as a Treasurer. We started Alchemy after experiencing first-hand how poor communication and disorganization can derail community trust. Our mission is simple: deliver HOA management that’s responsive, transparent, and tailored to your neighborhood.  

 You won’t find layers of bureaucracy or out-of-state call centers here. You’ll have direct access to your management team, fast response times, clear reporting, and a partnership approach. We know Indiana HOA law, understand Fort Wayne and Indy neighborhoods, and operate with the heart of a neighbor and the mind of a fiduciary.  

We offer full-service HOA management, including: 

• Financial oversight and budgeting 
• Vendor management and project coordination 
• Dues collection and homeowner communication 
• Board meeting prep and follow-up 
• Covenant enforcement 
• Secure document storage and reporting 

We can also tailor services to fit self-managed or hybrid boards. 

Absolutely. We have a proven transition playbook designed to make the switch smooth and seamless. We’ll: 

• Review your current contract and timeline 
• Coordinate directly with the outgoing company 
• Transfer records and set up your systems 
• Communicate with homeowners so they know what to expect 

You’ll stay informed at every step—with no guesswork. o this item.

Full visibility, full control. We provide: 

• Monthly financial statements 
• Budget-to-actuals comparisons 
• Delinquency tracking 
• Annual budgeting support 
• Access to real-time data via your secure online portal 

If it affects your bottom line, you’ll know about it. 

We centralize all homeowner requests and messages through your portal and email, so nothing falls through the cracks. We also: 

• Log and track all communications 
• Respond within agreed-upon SLAs 
• Provide monthly summary reports to the board 

This gives you clarity on issues, trends, and responses—without micromanaging. 

 Yes. Some boards prefer to keep architectural review, certain communications, or project oversight in-house. We’re happy to customize the management agreement to reflect your preferences. It’s your neighborhood—we’re here to support how you want to lead.  

 Yes. We attend board meetings, provide prep materials, document action items, and help facilitate productive, focused discussions. Whether in person or remote, we’re your partner in every meeting.  

 We meet with vendors directly, gather estimates, ensure alignment with your project goals, and oversee timelines. We’ll flag any issues early and provide regular progress updates. Our goal is to keep projects on time, on budget, and aligned with community priorities.  

We stay current with Indiana’s evolving HOA regulations and work closely with experienced legal counsel. We’re proactive in ensuring that your processes, documents, and decisions stay compliant—reducing risk and supporting responsible governance.  

 Easy—just email Info@MyAlchemyCommunity.com or schedule a free discovery call. We’ll walk your board through next steps, talk through your current challenges, and help you determine if we’re the right fit.  

We’re here to help. Let us know what’s on your mind, and we’ll respond quickly and clearly.